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Job Details

Position:	Admin Assistant (Ref: 16334)
Location:	Atlanta, GA 30320 USA
Duration:	8 Months 29 Days - Contract
Openings:	1
Deadline:	10/04/2024
Pay Rate:	Login

Description:

**Hybrid

We are seeking an Administrative Assistant who will be responsible for executive administration support and services.

Responsibilities
• Perform executive level administration task, coordinating and scheduling meetings, Conduct personnel support such as interview scheduling and performance management tracking for the division.
• Manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation.
• Executive Assistants also train other administrative staff in company policies and best practices.
• Ensure they can efficiently accomplish key tasks and company initiatives.
• Acting as the administrative point of contact between the executives and internal/external clients
• Undertaking the tasks of receiving calls, sending messages and routing correspondence.
• Handling executives’ requests and queries appropriately, managing action register and report as required.
• Has the ability to maintain privacy and confidentiality of key sensitive matters and information
• Exemplary planning and time management skills
• Up to date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills
• Performs specialized duties in budget management in accordance with City processes and rules.
• Confirms purchase request details and prepares appropriate documentation.
• Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances.
• Prepare management reports related to budget as needed.
• Conducts invoice and purchase order reconciliation.
• Communicates and maintains working relationships with users, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Oracle policies.
• Resolves conflicts concerning goods/services at department and vendor level.
• Inspect invoices and troubleshooting problems between divisions and vendors to include price discrepancies, credits, and other payment terms.
• Assists in the development and review of budgeting procedures and methods.
• Follow standardized procedures and written instructions to accomplish assigned tasks.
• Ensure all procurement assigned are current and the method of procurement is approval and accordance to the process.

Support
• Follow division team handbook and policies and procedures.
• Work collaboratively with others to achieve team and organizational goals; prioritize projects and/or tasks; provide constructive input to achieve team goals
• Deliver a customer-focused, responsive service to customers; support efforts to enhance business efficiency and effectiveness; demonstrate a positive, “can-do” attitude; respond constructively to new information, changing conditions, and unexpected obstacles
• Perform other related duties incidental to the work described herein.

Knowledge, Skills & Abilities
• Strong Microsoft Office software skills
• Strong problem-solving skills
• Ability to apply experience and professional knowledge to carry out assignments in professional area. Ability to apply knowledge across organization or discipline lines.
• Good oral and written communication skills. Good technical writing, people skills and customer service skills.
• Strong research and troubleshooting skills

Non-Technical Skills
• The applicant must be able to manage multiple projects and/or tasks concurrently.
• Must be a self-starter and be able to use own judgment/initiative to undertake activities with minimal supervision.
• The candidate must also have excellent oral and written communications skills as well as the ability to work alone or within a team environment. Applicants employed in this position will be required to work extra hours, as needed, and to be on-call for scheduled after-hour emergencies and respond to after-hours emergencies as needed.

Required / Desired Skills

• Good oral and written communication skills (Required 4 Years)
  
• Strong Problem-Solving Skills (Required 4 Years)
  
• Ability to apply professional knowledge across organizational and discipline lines. (Required 4 Years)
  
• Must be able to process reports of approved budget, amount spent, and variances. Must be able to prepare management reports related to budget as needed. (Required 1 Years)
  
• Strong research skills (Required 4 Years)
  
• Good technical writing skills (Required 1 Years)
  
• Good customer service skills (Required 4 Years)
  
• Microsoft Office (Required 4 Years)